These are the proposed changes to our original by-laws that we will vote on at our next annual meeting on Feb. 20, 2021 in Council Grove. Changes are denoted by italics.
BACK COUNTRY HORSEMEN OF KANSAS BY-LAWS
Adopted January 1, 2014
The name of this organization shall be Back Country Horsemen of Kansas, hereinafter referred to as the BCH of Kansas, and shall be incorporated under the laws of the State of Kansas as a non-profit, educational organization. Organization is structured exclusively for charitable, religious, education, and scientific purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501c3 of the Internal Revenue Code, or corresponding section of any future federal tax code.
The purpose of this organization shall be:
Section 1. To perpetuate the common sense use and enjoyment of horses in America’s back country and Wilderness areas.
Section 2. To work to ensure that public lands remain open to recreational stock use.
Section 3. To assist the various government, state and private agencies in their maintenance and management of said resource.
Section 4. To educate, encourage and solicit active participation in the wise and sustaining use of the back country resource by horsemen and the general public commensurate with our heritage.
Section 5. To foster and encourage the formation of new back country horsemen’s organizations.
Section 1. Membership shall be open to anyone who is committed to the purposes of BCH of Kansas as stated in ARTICLE II.
Section 2. The membership classifications shall be “Single”, “Family”, and “Affiliate”. The BCH of Kansas Affiliate Members shall be trail user and trail building organizations in Kansas which have joined BCH of Kansas as a group to support the BCH of Kansas’ efforts to develop and maintain trails throughout Kansas. The Affiliate Member shall not carry a vote but shall be notified of all projects and meetings.
Section 3. Membership shall correspond to the calendar year – January 1 through December 31.
Section 1. Dues shall be determined by majority vote of the membership. Dues shall be payable on the first day of January of each year. Dues shall be considered delinquent when not paid within three months of the January date. Delinquency in payment of the annual dues shall remove a member from “good standing” and said member shall relinquish all voting rights and privileges.
Section 2. The holding of any office or membership on any committee shall be contingent upon the member being in “good standing”.
Section 1. Single members shall be entitled to one voting right. Family members shall carry two voting rights. Affiliate members shall be entitled to no voting right. Only members in good standing [dues paid] may exercise the right to vote on matters of organizational business.
Section 2. A simple majority of members in good standing, voting when the organization is in session, shall be required to conduct that business requiring group action, providing a quorum is present.
Section 3. Twelve (12) members shall constitute a quorum for transaction of legal business.
Section 1. Regular meetings shall be established and held on an as needed basis at a time and place decided by the Board of Directors. A General Membership meeting shall be held annually near the beginning of the calendar year. The Board of Directors shall meet regularly as determined by same.
Section 2. Special meetings may be called by the Chairman or upon written request signed by any three (3) voting members.
Section 3. Notice shall be given to voting members of all meetings.
Section 1. The officers of the Chapter shall consist of a Chairman, a Vice Chairman, a Secretary, a Treasurer, Volunteer Hours Coordinator (non-voting position appointed by the board), two National Directors, an Alternate National Director, and Regional and Chapter Representatives.
Section 2. The election of officers shall be conducted at the General meeting in accordance with ARTICLE IX of these by-laws.
Section 3. Any vacancy in an office shall be filled by special election except for that of Chairmanwhich shall automatically be filled by the Vice Chairman.
Section 4. One director and one alternate shall be elected from each region at the annual meeting to serve as Regional Representatives to the State Board of Directors. Each chapter shall select one representative and one alternate to serve as Chapter Representatives to the state board of directors.
ARTICLE VIII – DUTIES OF OFFICERS
Section 1. The power and authority of this organization shall be vested in the membership. The officers and Board of Directors shall conform to the wishes and instructions of the membership; and subject to the rules of this document, manage and execute the affairs of the organization. When the organization is not in session, the officers shall have all needful authority to manage the activities of the organization.
Section 2. The Chairman, or his representative, shall preside at all meetings. The Chairman shall appoint committee chairmen and shall be an ex–officio member of all committees. The Chairmanmay co-sign checks for the disbursement of funds.
Section 3. The Vice Chairman shall perform the duties of the Chairman when absent, or by request.
Section 4. The Secretary shall record and keep the minutes of all regular and special meetings,and perform such other duties as pertains to this office. The Secretary shall keep a current state membership list on file.
Section 5. The Treasurer shall be responsible for the financial control of all organizational funds. The Treasurer shall give financial reports to the membership on a regular basis, shall keep financial records of income and expenditures suitable for audit, shall assist in the formation of an annual budget, shall collect dues and maintain a “good standing” membership list.
Section 6. The Regional/Chapter Directors shall be responsible for communicating information from the Kansas Board of Directors to the general membership of their regions or chapter.
Section 7. The Volunteer Hours Coordinator shall be in charge of the collection and reporting of Volunteer Hours to the BCHA Volunteer Hours Chair.
ARTICLE IX-NATIONAL DIRECTORS
Section 1. The BCH of Kansas is entitled to two voting directors on the National Board of Directors of Back Country Horsemen of America; therefore, the state organization shall select two directors and an alternate to serve as representatives from Kansas on the National Board. The National Directors shall be responsible for all communication between the state and/or national organization.
Section 1. Officers and directors shall be elected annually at the General meeting and will assume office at the next regular meeting. Officers shall serve staggered two–year terms with Chairman and Secretary elected in odd years and Vice Chair and Treasurer elected in even years. Officers shall serve no more than two consecutive two-year terms for a total of four years.
Section 2. A nominating committee of at least three members shall be appointed by the Chairman at least two months prior to the general election. Membership shall be notified 30 days prior to the annual meeting.
Section 3. The nominating committee shall select a slate of candidates for the officers and director positions to be voted on at the general election. The slate shall be presented to the membership thirty days prior to the General meeting. Nominations may also be made from the floor during the election. Notification may be electronic.
Section 1. Committees, necessary for the functioning of the Organization, shall be created by the Chairman with the approval of the state Board of Directors. Committees shall include Membership, Marketing and Public Relations, Nominations, Activities, and Public Lands.
Section 2. Committee chairmen shall be appointed by the Chairman with the approval of the Board of Directors. Vacancies of a committee chairman shall be filled by appointment by the organization Chairman.
Section 3. Committee chairmen shall select members as necessary to accomplish the functions of the committee.
ARTICLE XI – REMOVAL
Section 1. Any officer or member whose conduct has not been in the best interests of the organization may be removed from participation in organization activities by a two-thirds vote of the membership at a regular meeting.
Section 2. Notification of intent to remove an officer or member must be made to the membership thirty days preceding the meeting that the action is to take place.
Section 3. An officer or member who is removed must be informed in writing of the action taken by the membership.
Section 1. These by-laws may be amended at any regular or special meeting by a majority voteof the membership provided notice of such proposed amendment and a “first reading” be given to the membership at a regular meeting preceding the vote on the amendment.
By-laws adopted this 1st day of January, 2014, and amended January 31, 2021.